Elizabeth Halford Photography {the blog} » photography in plain English

What’s in my Wedding Contract

After writing about wedding client expectations, lots of readers wanted to know what is included in my wedding contract. So here ya go!

You can find my portrait contract here: portrait contract for photographers

Note: Bear in mind, this is just MY contract and may not apply to where you live. I always recommend getting legal advice if you want to be absolutely certain that yours is legally binding.

Names of bride & groom:

Date of wedding:

Price of services:

What’s included: (this can vary depending on the package ordered)

  • Engagement shoot at ________________ on _____________
  • Photography coverage for wedding day, starting with getting ready, ending with the first dance
  • I work with an assistant who may also be a second shooter
  • Full editing and touch-ups of all shots
  • Full-resolution images & web-ready images with printing & online sharing rights.
  • The ‘Love Story’: a press-printed book to tell the story of your day. Images chosen by me.
  • Online gallery for guests to purchase prints.

What’s not included, although available {at rates heavily discounted from my regular portrait prices}:

  • Extra books to give as gifts (popular gift for the parents)
  • Boxed sets of all your photos
  • Prints, canvases, frames, etc.

What happens next:

  • I will cover your wedding
  • Within one week of your wedding, you will be sent an online gallery of your photos and sample pages of your Love Story {I send these to them using Album Exposure}
  • You may make notes on the pages for me to see when I login and I can make changes accordingly. You are allowed two re-edits to get your book the way you want it.
  • Within 4 week of signing off on your book, your book will be delivered.

By signing this contract and providing a 50% retainer, you are agreeing to the following:

  • The retainer holds your date and is non-refundable should you no longer require my services.
  • The remaining 50% is due two weeks prior to your wedding date, payable by cheque sent to my address or bank transfer which is located on your invoice.
  • Should you fail to perform (you decide that you no longer require my services), liquidated damages shall be charged at the amount of £(amount of retainer). (Note: this is just another way of saying that the retainer is non-refundable)
  • Should I have an emergency and no longer be able to provide my services, I will provide a replacement photographer or refund your deposit. This would only be in the case of a true emergency and is never expected to be a possibility.
  • At no time shall any of my work be saved to your computer, shared online or printed without express written consent. This is a breech of copyright and illegal. If you purchase the digital files, these releases will be included. However, any blog posts or Facebook images may be freely shared via a link with your friends and family.
  • Photographs taken by Elizabeth Halford (Gracie May Photography) may be used for the purposes of display, advertising, portfolio, website or any publication to promote my business.
  • In accordance with smokefree laws, you agree to provide my assistant and myself with a healthy-air, smoke free environment in which to work.
  • I and my assistant will take a break during the meal portion of the day and would require one meal each since we don’t travel with food. We usually take our meal apart from the party in the kitchen or other appropriate area.

I am obliged to explain the following:

  • Upon viewing samples of my work and meeting me personally, you have decided to invest in my services to photograph your special day because you are confident that I can give you results which you will cherish.
  • There is no knowing what photos will be produced from this endeavour simply because this is an event in the future.
  • I am unable to make promises regarding the number of images which will be produced from my endeavour.
  • As an artist, I reserve the right to artistically interpret what I see and in what ways I choose to photograph a scene. This may mean that some shots are colour, some are B&W. This is my interpretation and vision as an artist.
  • In addition to artistic images, I will also take ‘normal’ photos by means of documenting the occasion.

Signed: _____________________________________________ Date: _______________________

Print name: ______________________________________________________________________

Address: ________________________________________________________________________

Photographer Signed: ___________________________________ Date: _______________________

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  • Tiho

    Thanks. That was very informative.

  • http://www.JenSwan.com Jennifer

    Thank you so much for sharing this! I love reading what other photographers have in their agreements, it really helps me to tweak mine!

  • http://www.teriklingerphotography.com Teri Klinger

    Thanks SO much Elizabeth. I look forward to your entries in my mailbox each morning! :) You are so gracious in sharing information – thanks! Question: with your “web ready” images, do you watermark those with your name?

  • elizabethhalford

    @Teri: Yes web ready is always branded so it can double as advertising and the release letter specifies not to remove or crop out the logo.

  • Shannon

    Do you have a general contract for your other sessions? I’m just curious what you feel is important in that.

    Thanks!